Job no: 504870
Work type: Full time permanent
Location: NZ - Auckland
Categories: Administration and Office Support, Facilities Management
At Ventia, we’re proud to manage council assets including parks, libraries and public pools in Howick, Maungakiekie-Tāmaki, Ōrākei, Waitemata, Devonport-Takapuna, Hibiscus & Bays, Kaipātiki and Upper Harbour. We contract to Auckland Council for street cleaning services such as collecting litter, road sweeping, removing graffiti, water blasting, pavement cleaning and more!
Reporting to the Commercial Finance Manager, you will be responsible for providing accurate and timely administrative and financial support to the New Zealand operations, managing the work order process and other administrative duties.
You will be responsible for several key activities including:
Provide support to the Facilities Maintenance SDM’s and Manager as and when required
Monitor Work Management Platform (Urbanise) to ensure estimates from Subcontractors and direct staff are priced and forwarded to our client in a timely manner
Update as necessary the Work Management Platform to support the SDMS including but not limited to checking invoicing to ensure all costs are accurate, conversion of reactive jobs to minor capex jobs, closing out reviewed work orders
Consolidate the Monthly report for SDM’s and assist Contract Manager with reporting each month if required
Provide a weekly report to Auckland Council Staff of completed Minor Capex works
Advise respective SDM’s and Auckland council staff of the progress of the work if required
High volume purchase order creation and receipting while cost checking against Work Management Platform
Allocated creditor (supplier) reconciliations
General office support as and when needed
Strong administrative and organisational skills
High level of written and verbal communication skills
Ability to communicate effectively coupled with strong interpersonal skills
Ability to work with ambiguity and flexibility
Comprehensive skills in Microsoft Office Suite
Previous experience in a similar industry within an administrative of accounting environment is desirable
Demonstrated knowledge and experience using JDE is desirable
How to apply
For further information regarding this position please contact our Recruitment Team firstname.lastname@example.org
N.B. We respectfully request no agency approaches
Ventia is one of Australasia’s largest dedicated infrastructure service providers. We help our clients to keep critical infrastructure working for our communities.
By ensuring a safe, compliant and professional built environment through evaluation, maintenance, repair and upgrading of their facilities, we allow our clients to focus on their core business. We provide a complete facilities management service to clients in both public and private sectors across Australia & New Zealand.
As a broad infrastructure services organisation, Ventia celebrates the diversity and richness of its people and seeks to create inclusive environments that promote your talent and skills.
Advertised: New Zealand Standard Time 24 May 2019
Applications close: New Zealand Standard Time
21 Jun 2019
Back to search results Apply now